I’ve been using ActiveCollab for years, but today I discovered something that might change that. Trello is free, and is super-easy to set up and customize for any kind of use. I signed up and created a board for a sample WordPress project in about 10 minutes.

Trello sample project

There is no built-in chat tool, but there is a ‘subscribe’ option for every task, or ‘cards’ in Trello speak. Subscribe notifies a member of the board whenever the chosen card gets updated.

Tasks or cards can be anything, and contain lots of info:

  • a color-coded label
  • a set of members assigned to the card
  • checklists
  • uploaded files and images
  • due dates

I like the simple interface – a board consists of a set of lists, each list has one or more cards (tasks) assigned to it. Cards and lists can be rearranged by dragging and dropping, and cards can be archived when the task is complete.

Here’s a sample board with a general web design process theme, and another that shows Trello’s own development flow

I’m going to try Trello for my next project; I think my clients will have an easier time with it than with ActiveCollab.

Oh – almost forgot. There are mobile apps for iPhone and Android too; the Android one looks pretty good. I don’t think you can upload files/images into a board on a mobile device, but that’s the only difference I see so far.